Configuring Booking Settings in Biamp Workplace
Global booking settings for your organization, as well as settings for individual locations and devices, are set at two locations in the Biamp Workplace administration portal.
Locations overview
Global booking settings for the organization are available under the Settings tab.
- Desk/Parking booking options for the organization
- Room booking options for the organization
- Organization-wide settings affecting booking
Individual location booking settings are under the Locations tab for any location opened for editing.
- Top-level location booking settings for a site or building can be set for locations that do not use the organization's global settings.
- These settings apply to all sub-locations in that building or site.
- Booking settings can be configured for individual sub-locations, such as conferencing rooms, each work desk booking device, and each parking spot.
Global settings
Desk/Parking, Room, Organization booking settings applied across the organization are set under the Settings tab (cog icon) in the Workplace navigation pane.
Desk/Parking booking settings
This tab allows you to set the following booking and booking-related settings.
General settings
- Sets how many days and hours from the start of a day desks and parking spaces can be booked for.
- The maximum duration in hours that desks and parking spots can be booked for.
- A 0 sets no limit.
- The default duration in minutes that desks and parking spots can be booked for.
- A 0 sets no limit.
Check-in settings
- How early booked desks and parking spots can be checked in to before their booked check-in times.
- In minutes.
- How late booked desks and parking spots can be checked into after the booked check-in times.
- In minutes
- Allow remote check-ins using the mobile app while not being at the desk or parking space.
- Allow QR code check-ins by scanning a QR code label applied at the desk or parking space.
- Automatic check-in. Users are automatically checked in at the time they have been booked.
RFID Identification
- Require identification to book. This setting requires the use of RFID tags to book a location. Otherwise, anonymous bookings are allowed.
- Require identification to check in. This setting requires the use of RFID to check in. Checking this setting disables automatic check-ins.
- Require identification to extend or check out of a meeting.
Notifications
- Sets the time until a late arrival notification is sent if a user with a booked desk or parking space has not checked in on time.
- Set in minutes
- A setting of zero disables notifications
Room booking settings
General settings
- How many days and hours from the start of a day rooms can be booked for in the organization.
- The maximum duration in hours that rooms can be booked for.
- A 0 sets no limit.
- The default duration in minutes that rooms can be booked for.
- A 0 sets no limit.
Check-in settings
- How early booked rooms in the organization can be checked into before their booked check-in times.
- In minutes.
- How late booked rooms can be checked into after the booked check-in times.
- In minutes
- Allow remote check-ins using the mobile app while not in the room.
- Allow QR code check-ins by scanning a room QR code.
- Automatic check-in. Users are automatically checked in at the time they have been booked.
RFID/PIN Identification
- Require identification to book. This setting requires the use of RFID tags or PINs to book a room in the organization. Otherwise, anonymous bookings are allowed.
- Require identification to check in. This setting requires the use of RFID tags or PINs to check in. Checking this setting disables automatic check-ins.
- Require identification to extend or check out of a meeting. Requires an RFID tag or PIN to extend a meeting or check out.
Notifications
- Sets the time until a late arrival notification is sent if a user with a booked room has not checked in on time.
- Set in minutes
- A setting of zero disables notifications
Organization settings
Settings affecting booking are found under this sub-tab.
General booking settings
- Allow users to find colleagues. Enabling this setting allows users to share and see colleagues' booked desks and rooms.
Time and language settings
The following global settings for the organization affecting books can be found in this section.
- Time zone
- Language
- Time format
- Days and hours that the organization's assets can be booked during
PIN Code
- Sets a PIN code for all users in the organization. All users will use this PIN for booking locations.
Calendar settings
- Calendar integrations are set up here.
Individual location and device settings
Top-level locations booking settings
The booking settings for top-level locations, such as sites and buildings, can be used to override the organization's global settings for the following:
- The language used for booking device displays for this location and sub-locations beneath it.
- The time setting for the location and sub-locations beneath it.
- The hours and days the location is open for booking.
Sub-location booking settings, including rooms and desks
Device Template
This dropdown menu selects the room name or meeting title to be the primary text displayed on Naso screen.
Device screen brightness
This dropdown menu selects between High, Medium, or Low as the default brightness for the Naso screen.
Enable screen dimming
When checked, the screen will dim while not in use, and brighten when the device is approached.
Calendar integration enables
This drop-down menu allows you to select a calendar email if a calendar integration has been set up under the Settings, Organization tab.
License requirement: A Booking+ license must be assigned to this location in order to enable calendar syncing.