Locations: Adding Bookable Desks, Parking Spaces, and Rooms
- For detailed information on the booking space locations used in this article, please see the Locations Overview article.
In this procedure example, we are adding bookable location types to an existing organization hierarchy with a site, buildings, and floors. If you are building a simple flat hierarchy organization, you may add bookable spaces to the top level of the location pane.
Steps
1. Access the organization's Locations page by selecting the admin console Locations icon.
- Note: If you have just created an organization and are using the Getting started guide, the Add desks and Add rooms buttons will take you to the Locations page.
2. Select the floor you will add bookable resources to, and then select the floor's + plus icon to add a new sub-location under it.
3. Select the resource type in the Type dropdown menu.
- Selecting a resource type will change the form.
4. Enter information in the form, then select the Add location button to save the information and add the location to the organization.
The Room form options
Name: The name typically matches that of the physical room that will be provisioned with a room booking management system. Note: This name will be visible on the Naso room manager display panel.
Capacity: Adds a maximum number of occupants for the room.
Upload image: Typically, a photo of the room to help end-users readily match the booking resource room to the physical location they have booked in the Workplace system. They will see this image in the room's profile in the Biamp Workplace Booking app.
Equipment: Checking these boxes lists these features in the room's profile in the Booking app. This helps end-users determine the suitability of the room for their conferencing requirements and if they should bring additional equipment.
Private location: Assigns the location to one Workplace user. It cannot be booked by other users. Toggling to private adds a "Select owner" dropdown menu.
The Desk form options
Name: This name will be visible on the display of any Naso desk manager associated with a desk.
Enable presence detection: When enabled, the presence of a person sitting at the desk triggers the Book Now prompt if the desk is still available. The setting also enables auto booking and dynamic meeting extension as long as the desk is occupied.
Private location: Assigns the location to one Workplace user. It cannot be booked by other users. Toggling to private adds a "Select owner" dropdown menu.
The Parking space form options
Private location: Assigns the location to one Workplace user. It cannot be booked by other users. Toggling to private adds a "Select owner" dropdown menu.
Next steps
Repeat the procedure above as many times as required to fully populate your organization with the room, desk, and parking spaces.
After that, you may add and activate licenses for each location.
