Locations: Overview
This article provides an overview of the Workplace admin portal's Locations page, including available types of locations and using those location types to create simple or complex Workplace organizations.
Uses: Locations act as the building blocks of an organization, providing structure for the placement of devices, the basis for user and administrative maps, as well as how booking and monitoring & management licenses are assigned.
Location types and building out organizations
Locations are created and managed on the admin portal's Locations page.
-
Locations can be added from the top down to build a nested hierarchy that reflects physical sites and buildings.
-
Or, all location types can be added at the top level in order to build a flat hierarchy organization location layout.
Location types
Optional top and mid-level locations
-
Sites: A Workplace organization can contain one site or multiple sites.
-
Buildings: Each site can contain one building or multiple buildings.
-
Floors: Each building can contain one floor or multiple floors.
-
Parking lots: Each site can contain one Parking lot or multiple parking lots
Bookable locations
-
Rooms: Meeting and conference rooms
-
Desks: Work desks
-
Parking spaces
Descriptions of the bookable location features and functions can be found near the end of this article.
How to use the location types
A Workplace organization's locations should reflect the physical locations where the system's booking and audiovisual systems are installed.
Example: A moderately complex locations hierarchy
Large or reasonably complex Workplace organizations should include nested site, building, floor, and parking lot location types where applicable.
An example site location hierarchy:
Site: Your Company Campus 
- Building: Manufacturing Plant
- Floor 1: Offices
- Bookable work desk: Desk 001
- Bookable room: Conference Room 1
- Bookable room: Conference Room 2
- Floor: Production Level
- Bookable room: Conference Room 3
- Floor 1: Offices
- Building: Firmware Development Office
- Floor: Office floor
- Bookable work desk: Desk 002
- Bookable work desk: Desk...
- Bookable work desk: Desk 010
- Floor: Conference floor
- Bookable room: Conference Room 4
- Bookable room: Conference Room 5
- Floor: Office floor
- Parking Lot: North Lot
- Bookable parking space: North Lot PS 1
- Bookable parking space: North Lot PS 2...
Ease of maintenance, growth, and mapping
Building a well-structured location hierarchy for a complex organization will make it easier to grow and otherwise adjust the organization as systems and physical locations change over time. Additionally, this will help in creating Overview display screens as well as floor plan navigation maps utilized by end-users in the Biamp Workplace Booking app.
Example: A flat hierarchy Workplace organization
Bookable location types can be added at the top level of a Workplace organization to reflect the layout of a small Workplace organization. For example, a Workplace organization used to manage 1 bookable meeting room and 2 bookable desks residing in a single-story physical building does not require site, building, or floor locations in Workplace.
Keeping the Workplace organization locations this simple makes these booking spaces readily visible in the Biamp Workplace administration portal.
- Room 1 - Company Meeting Room
- Desk 1 - The Corner Visitor Desk
- Desk 2 - The Central Visitor Desk
Bookable location descriptions
Room locations
In Biamp Workplace, room locations are typically intended to be bookable meeting spaces.
Device type: A Workplace room will need to be assigned a Naso room panel to be fully bookable.
License: Each Workplace room will need to be assigned a Workplace booking license to enable booking functions, as well as monitoring and management for the Naso device.
Room description: The following descriptors can be added when creating a new room or editing an existing one. These are visible to end-users in the room's description in the Biamp Workplace Booking app.
- Set a maximum capacity for the number of people in meetings.
- Can add an image of the room that will be visible to end-users in the Workplace Booking App
Calendar sync: Rooms can be synced to Outlook 365 and Google calendars to enable room booking through these services.
Room equipment: The following equipment can be marked as available when creating a new room or editing an existing one. Checked equipment will be listed for end-users in the Workplace Booking app's description of the room.
- Camera
- Connectivity
- Control Panel
- Display
- Furniture
- Lights
- Network
- Other
- Phone
- Projector Screen
- Room Temperature
- Sound Microphones
- Speaker
- Whiteboard
Desk locations
A desk is a bookable workspace that Workplace end-users can reserve.
Device type: Each Workplace desk requires an assigned a Kleeo desk manager device to be bookable.
License: Each desk must be assigned a Workplace booking license in order to enable its booking functions, as well as monitoring and management for the Kleeo device.
Presence detection: Presence detection can be enabled when creating a new desk location or editing an existing one. When enabled, the presence of a person sitting at the desk:
- Triggers the Book Now prompt if the desk is available
-
Enables auto booking and dynamic extension while the desk is occupied
Parking space locations
A parking space is a bookable Workplace parking location. Creating and licensing a parking space location in Workplace allows users to view which parking spaces are available and how long they are available for using the Biamp Workplace Booking app. They can also book parking spaces and check in once they have parked, indicating to other users in the Workplace organization that the space is not available.
Device type: No device type is required for installation at a bookable parking place. However, an optional QR code may be generated in the Workplace admin portal for use as a printable label that can be affixed near the parking space. Scanning the QR code with the Workplace Booking app allows a user to check into the space or view its availability status.
License: Each Workplace parking space location must be assigned a Workplace booking license to enable booking functions for it.
The Private Locations option
The bookable room, desk, and parking space location types described in this section can be toggled to "Make this a private location" during creation or subsequent edits.
-
A private location is assigned to a single location "owner".
-
The location owner can be any user in the organization.
A private location can be added to plans for floor locations, making them visible to Organization end-users on the Booking app's Workplace floor plan maps, as well as on-site display screens showing Overview floorplan or Tiles screens.
Private location use examples
Making the human resources office locations visible on the Booking app: Adding a set of private Rooms named HR Office 1 and HR Office to a floor's location plan will make those offices visible to employees using the Workspace Booking app's floor plan map screens.
Making restroom locations visible on an on-site public display screen: While the room location type is typically intended to denote bookable meeting spaces, adding non-bookable private rooms to the floorplan locations of restrooms can be used to make these visible to site visitors who are looking at displays showing a floorplan Overview screen of their current physical location.
Location plans
Location plans are created on the Locations page of individual locations in the admin portal console. They are used to generate three types of interactive floor maps in Biamp Workplace organizations.
For an overview of location plans, please see the Location Plans Overview article.