2: Create an Organization
After creating and signing into your Biamp Workplace account, create an organization on the Workplace portal: https://workplace.biamp.app/
Resources to have on hand
Biamp recommends having the following resources ready when creating an organization.
A plan to acquire licenses for your organization's locations
Licenses are purchased for organizations from authorized Biamp resellers. To find an authorized reseller and obtain a quote, please fill out the form found on the Biamp website page: Product Catalog Information or Purchase Request.
- Adding a Management and Monitoring license to a Workspace location in your organization enables management and monitoring for all devices assigned to that location.
- Both types of booking licenses also provide monitoring and management for all devices in a location, and also enable room, desk, or parking space scheduling for all booking devices assigned to that location.
For more information, please see: Acquiring Licenses for an Organization
A good organization name
An organization in Biamp Workplace is the space booking and supported audiovisual devices of a department, small business, facility, or other group that will be managed as a unified system using Biamp Workplace. An organization can contain multiple buildings, floors, rooms, and desks, all populated with AV and booking system devices. The organization name should be intuitive and readily recognizable to everyone who will help administer or run the system, both now and several years in the future. It should also match any standardized naming conventions already in use.
Floor plan images
In an organization, bookable rooms and desks are associated with the floor where they are installed. Additionally, you can upload an image file of the physical floor plan, and then place the rooms and desks on the floor plan. Populated visual floor plans can be made visible to users to help them navigate the building and find these bookable assets.
Biamp recommends having floor plan image files ready to upload when creating an organization.
List of email addresses for invites
Emails are required for inviting users, admins, and other owners to the organization. Invitations are the only way to add people to the organization.
Creation procedure
1. On the Biamp Workplace portal homepage, select the +Create organization button.
Note: You can create new organizations at any time on the Biamp Workplace homepage.
2. Name the organization and save it by selecting the Get Started button. Note that entering the name in the Organization name field automatically generates an ID in the Organization ID field below.
- You may change the Organization ID before selecting the Get started button. However, Biamp recommends keeping the auto-generated ID if possible. This makes matching the organization name and ID easy for future administrators who will inherit responsibility for the organization.
Selecting Get started automatically takes you to the administration console of your new organization.
3. Use the Get started guide that the console will automatically direct you to. The guide walks you through the following operations in sequence.
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Add licenses to the system to make desk and room resources bookable.
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For information on purchasing licenses for your organization, please see: Acquiring Licenses for an Organization
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For information on assigning licenses for your organization, please read: Assigning Licenses to Locations in Organizations
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Add top-level Site and Building locations to the organization.
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Add Floor sub-locations to your organization's Building locations.
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Add Room, Desk, and Parking Space sub-locations to your organization's Floors.
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Note that you can add licenses to the Desks and Rooms as you create them. You may also choose to add licenses to the Desks and Rooms on the License page after you finish creating them.
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Get the Workplace Booking mobile app to add and connect Desk and Room-manager devices with the licensed desks and rooms in your organization.
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The Workplace Booking app can be downloaded from Apple's App Store (iOS) or Google Play (Android).
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The app is used onsite in the physical location where the devices are located. Adding the devices requires an NFC connection between the mobile platform with the app and the room or desk manager device.
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For more information on adding Kleeo and Naso devices, please see the following article: Biamp Workplace Booking Mobile App.
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4. Use the Workplace Connect desktop app to discover and add Workplace-supported audiovisual devices such as Tersia devices and the Parlé VBC 2800 conferencing bar. Once you have the app, you will need to connect to the subnet these devices are on.
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For more information on the Connect App, please see: Biamp Workplace Connect Desktop App.
Next steps
You can now use the Other actions guide to do the following:
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Invite administrators and end-users to the organization.
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Add additional floor plans to help users find desks and rooms.
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Add an overview screen to show information about bookable resources on smart displays.