Locations: Getting started with adding locations
This article describes adding the initial top and mid-level site, building, and floor locations to start building a moderately complex Workplace organization. Having a good structure in place will make the organization easy to build out and then monitor and manage.
-
Please see the Locations Overview article for an overview of how to design simple or complex Workspace location hierarchies, as well as the intended uses of the location types and their planning considerations.
-
Please see the Booking Resources: Adding Bookable Desks, Parking Spaces, and Rooms article for detailed information on adding bookable resources under these top and mid-level locations covered in this article.
Example procedure
This example covers starting a moderately complex locations hierarchy. As discussed in the Locations Overview article, a Workplace organizations should reflect the complexity of the booking and audiovisual system locations it will be used to manage and monitory.
1. On the organization's administration console, Select the Locations icon in the navigation panel on the left side of the organization's administration console.
- Note: If you are just getting started with setting up an organization, selecting the "Add buildings and floors" options in the Getting started guide will also take you to the Locations Page
A Locations page with no locations added. Yet.
2. Add a top-level location: Select the + Add top-location button.
- Any type of location can be added at the top level.
3. Choose a top Location type, then fill in the Name, Address, and Timezone fields, and Select the Add location button when complete.
- We will be using a multi-building campus in this example, so we will select Site for the location type.
- If your organization will only manage systems in a single building, select the Building location type for your top level.
The campus has now been added to the organization as an example site.
4. Adding buildings: Select the +add sub-locations button to add a sub-location to your top-level location
- In this example, we are adding a pair of buildings to the campus. If your organization will only manage a single building, skip to Step 6 to add floors to your building. 5
- Useful sub-locations can include
- Zones
- Floors
- Desks (a bookable work desk)
- Rooms (a bookable conference room)
- Parking spaces (a bookable parking space)
5. Fill out the form, including scrolling down to choose time options if they differ from your organization's default settings. Then select the Add location button.
- Note: You will be locked into the Building type if you are adding a sub-location to a site.
An example of two buildings added to our campus site.
6. Adding floors: Select a building Locations pane, then select the +Add sub-location button.
7. Fill out the form and then select the Add location button.
In this example, we have added two floors to one of our example buildings.
Next steps
Bookable locations: You can now add bookable resources to the organization, such as rooms, desks, and parking spaces and rooms. Please see the Booking Resources: Adding Bookable Desks, Parking Spaces, and Rooms article.
Audiovisual devices: With locations added to the Workplace organization, you can now discover and assign AV devices to the organization and locations within in it. Audiovisual devices: Discovering and assigning